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Governance

The Financial Regulations (which can be accessed below) govern the conduct of financial management by Charlwood Parish Council. The council is responsible in law for ensuring that its financial management is adequate and effective and these regulations are one of the council’s three governing policy documents providing procedural guidance for members and officers.

Financial regulations must be observed in conjunction with the council’s Standing Orders and any individual financial regulations relating to contracts.

CPC's Financial Regulations were amended in March 2020 and reviewed at the Parish Council meeting held on 16th March 2020. They will next be reviewed in a year's time.

Standing Orders (also accessed below) are the written rules of a local council. They are used to confirm a council's internal organisational, administrative, and procurement procedures and procedural matters for meetings. They are not the same as the policies of a council but they may refer to them. A local council must have Standing Orders for the procurement of contracts.

Meetings of full Council, Councillors, the Responsible Financial Officer and Proper Officer are subject to many statutory requirements.  A council should have Standing Orders to confirm those statutory requirements. A council should have Standing Orders to control the number, place, quorum, notices and other procedures for committee and sub-committee meetings because these are subject to fewer statutory requirements. If it does not, committees and sub-committees may adopt their own Standing Orders.

The Standing Orders also include the Code of Conduct which all Councillors and non-Councillors with voting rights must observe.